How to Draw Up a Guest List?

A guest list forms the foundation of a party. It determines the date and time, the food and drink, and the entertainment if any.
A well thought out guest list ensures the success of a party.

When drawing up a guest list keep the following tips in mind:

  1. Plan at least 2 weeks in advance.
  2. If you have a Guest of Honor check his/her availability first. Then draw up a list compatible with him/her
  3. Invite people well in time and send a reminder 2 days before seeking confirmations.
  4. The confirmed numbers will help plan for the style of the party and the quantities of food and drink.
  5. Always check the special dietary needs so that you can cater accordingly for those with medical, religious or other food restrictions.
  6. If you are calling a mixed group of people, put together a list of like-minded people, or people with similar interests so that everyone has someone to talk to.
  7. If a special interest group is being invited, like family or college friends, don’t invite an outsider to the group as they will feel left out.
  8. When drawing up a list make sure every guest knows at least a couple of other people.
  9. Be careful that there are no guests antagonistic to each other, or two factions of opposite interests as you don’t want tension during your party.
  10. While making your list, it will be helpful if you make out a table like the one below, as it will be very useful in getting all the details you need.

Name of guestsNos.VegetarianNon-VegetarianOther dietary needsDrink ChoiceAny Other CommentRSVP
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Krishna Sahai

Krishna Sahai took voluntary retirement as a senior Commissioner of Income Tax of the Indian Revenue Service to follow alternative paths. A multi-talented person, she is a trained Bharata Natyam dancer and has also published a book on the subject. Krishna has imbibed the old traditions of Avadhi culture from her family and is concerned about preserving the vanishing cuisines of India. She consults on financial and business matters apart from running a not-for-profit organization.


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